Workful payroll training

Mastering payroll might seem like a Herculean task, but with dedicated Workful payroll training, you can transform yourself into a payroll wizard, ensuring your business runs smoothly and compliantly. This isn’t just about punching numbers. it’s about understanding the intricate dance of wages, deductions, taxes, and reporting that keeps your employees happy and your organization in good standing with regulatory bodies. Think of it as a comprehensive playbook for managing one of the most critical aspects of your business operations.

Engaging in Workful payroll training means deep into the functionalities of the Workful platform, a user-friendly system designed to streamline your payroll processes.

From initial setup and employee onboarding to running weekly or bi-weekly payrolls, managing time tracking, and handling year-end tax forms, this training equips you with the practical skills needed to navigate every scenario.

It’s about leveraging technology to minimize errors, save time, and free up resources that can be better spent on strategic growth initiatives.

In essence, Workful payroll training is an investment in efficiency, accuracy, and peace of mind for any business owner or HR professional.

Demystifying Workful: What Exactly Is It?

Workful is a cloud-based human resources and payroll platform designed to simplify the complexities of managing a workforce for small to medium-sized businesses.

It integrates various HR functionalities into a single, intuitive system, making it easier for businesses to handle everything from time tracking to payroll processing and benefits administration.

Think of it as your all-in-one digital HR department, minus the overhead.

Core Features and Functionalities

Workful isn’t just a payroll processor. it’s a comprehensive HR suite.

• Payroll Management: At its heart, Workful automates payroll calculations, direct deposits, tax filings, and year-end reporting W-2s, 1099s. This significantly reduces the manual effort and potential for errors. For instance, according to a survey by the American Payroll Association, nearly 30% of small businesses still process payroll manually, leading to an average error rate of 1-3%. Workful aims to drastically cut this down.
• Time Tracking: Employees can clock in and out using various methods, including web browsers, mobile apps, or dedicated kiosks. This feature helps accurately record work hours, manage breaks, and calculate overtime, directly feeding into payroll. Studies show businesses using automated time tracking save an average of 4% on gross payroll costs due to reduced errors and improved efficiency.
• HR Management: Beyond payroll and time, Workful offers features for employee onboarding, document management, and PTO Paid Time Off tracking. This helps businesses maintain compliance and organize employee information effectively.
• Benefits Administration: While not as robust as dedicated benefits platforms, Workful can assist in tracking employee benefits, though more complex plans might require integration with third-party providers.

Who Benefits Most from Workful?

Workful is primarily tailored for small to medium-sized businesses SMBs that need an efficient, cost-effective solution for their HR and payroll needs. Workful payroll address

• Small Business Owners: Those wearing multiple hats will find Workful incredibly useful for streamlining administrative tasks, freeing up time to focus on core business operations. For example, a 2022 survey by Clutch revealed that 54% of small businesses spend 6-10 hours per week on payroll and HR tasks. Workful can significantly cut this down.
• HR Managers: For HR professionals in growing companies, Workful provides the tools to manage employee data, onboard new hires, and ensure payroll accuracy with greater ease.
• Accountants and Bookkeepers: These professionals can leverage Workful’s reporting features to assist clients with accurate financial records and tax compliance. Its integrated nature reduces the back-and-forth often associated with manual systems.

Setting Up Your Workful Account: The Foundation

The journey to seamless payroll begins with a meticulously set up Workful account.

This foundational step is critical for ensuring accuracy, compliance, and efficient operation down the line. Skipping details here can lead to headaches later.

Initial Account Configuration and Business Information

This is where you tell Workful who you are and how your business operates.

• Company Profile: You’ll input essential details like your legal business name, Employer Identification Number EIN, business address, and contact information. Ensure this matches your IRS records precisely. Inaccurate EINs are a leading cause of payroll tax penalties, which can range from 5% to 25% of the underpaid amount per month.
• Payroll Frequency: Decide whether you’ll pay weekly, bi-weekly, semi-monthly, or monthly. This decision impacts pay period dates and tax deposit schedules. Most small businesses opt for bi-weekly payroll, with 43% of companies paying employees on this schedule, according to the Bureau of Labor Statistics.
• Bank Account Integration: Link your business bank account for direct deposits and tax payments. Workful will typically require micro-deposits for verification, a standard security measure. This ensures your employees get paid on time and your tax obligations are met seamlessly.
• Tax Information: Provide state unemployment tax SUTA rates and any local tax details. This is crucial for accurate tax calculations and filings. Incorrect SUTA rates can lead to overpayments or underpayments, triggering audits.

Employee Onboarding: Getting Your Team into the System

Bringing employees into Workful correctly is paramount for accurate payroll and HR record-keeping.

• Employee Data Entry: For each employee, you’ll need their full name, address, Social Security Number SSN, date of birth, hiring date, and pay rate. Verify SSNs carefully, as miskeyed numbers can lead to W-2 rejections.
• W-4 and State Withholding Forms: Workful allows employees to complete these forms digitally, or you can manually enter the information. These forms dictate how much federal and state income tax should be withheld from their paychecks. An incorrect W-4 can lead to employees owing significant taxes at year-end or receiving a smaller refund than anticipated.
• Direct Deposit Information: Collect bank account and routing numbers for direct deposit. Encourage employees to double-check their details to prevent misdirected payments. Over 82% of U.S. workers receive their pay via direct deposit, highlighting its widespread adoption and convenience.
• Document Uploads: Workful provides a secure place to upload other essential employee documents, such as offer letters, signed handbooks, and I-9 forms. This helps maintain a centralized, paperless HR record.

Running Payroll: The Core Process in Workful

Executing payroll accurately and efficiently is the bedrock of any business. Best payroll companies in india

Workful streamlines this process, but understanding each step is key to avoiding errors and ensuring timely payments.

Step-by-Step Payroll Processing

Workful’s intuitive interface guides you through payroll, but a clear grasp of the workflow is beneficial.

• Reviewing Time Entries: Before anything else, verify all employee time entries. If using Workful’s time clock, ensure all hours are correct, including any overtime, breaks, or PTO. This is where most payroll errors originate. According to a study by Robert Half, manual time tracking can lead to errors in up to 5% of payroll records.
• Adding or Adjusting Payments: This involves entering any additional payments, such as bonuses, commissions, or reimbursements, that aren’t tied to hourly wages or salaries. For example, if an employee received a performance bonus of $500, you’d add this here.
• Applying Deductions: Input any pre-tax or post-tax deductions. This could include health insurance premiums, 401k contributions, or garnishments. Ensure you understand the order of deductions, especially for garnishments, as state and federal laws dictate priority.
• Reviewing Payroll Summary: Before final submission, Workful provides a detailed summary of gross pay, taxes withheld, deductions, and net pay for each employee and the total payroll cost. This is your last chance to catch errors. Double-check totals against previous payrolls for significant discrepancies.
• Approving and Submitting Payroll: Once reviewed, approve the payroll. Workful will then process direct deposits and initiate tax payments. Be mindful of cutoff times. submissions after a certain hour may delay payments.

Handling Different Pay Types and Deductions

Payroll isn’t always straightforward. different scenarios require specific handling.

• Hourly vs. Salaried Employees:
  • Hourly: Workful automatically calculates pay based on approved hours. Overtime rules e.g., 1.5x for hours over 40 are typically configured within the system.
  • Salaried: Fixed pay is automatically applied per pay period. Any adjustments, like pro-rated pay for new hires or terminations mid-period, need manual input.
• Commissions and Bonuses: These are typically added as one-time payments. Be aware of how these are taxed. they are often treated as supplemental wages and may be subject to different withholding rates e.g., 22% federal flat rate for bonuses over $1 million, it’s 37%.
• PTO, Sick Leave, and Holidays: Workful tracks these balances. When an employee uses PTO, Workful automatically calculates the pay for those hours. Ensure your company’s PTO policies are accurately reflected in the system.
• Pre-Tax vs. Post-Tax Deductions:
  • Pre-tax: Reduce taxable income e.g., 401k contributions, health insurance premiums for Section 125 plans. These reduce the amount of income subject to federal, state, and FICA taxes.
  • Post-tax: Deducted after taxes are calculated e.g., Roth 401k contributions, garnishments, uniform costs. These do not reduce taxable income.
• Garnishments: Court-ordered deductions for child support, student loans, or unpaid taxes. These are complex and require strict adherence to federal and state laws regarding calculation limits and payment schedules. For instance, the Consumer Credit Protection Act CCPA limits garnishments to 25% of disposable earnings or the amount by which disposable earnings exceed 30 times the federal minimum wage, whichever is less.

Payroll Taxes and Compliance: Navigating the Regulatory Landscape

Payroll taxes and compliance are arguably the most daunting aspects of payroll, yet they are non-negotiable.

Workful significantly automates this, but understanding the underlying requirements is crucial for due diligence and avoiding hefty penalties. Workful chat

The IRS reports that payroll tax errors account for nearly 40% of all small business penalties.

Federal Payroll Taxes Explained

These are non-negotiable deductions that fund various national programs.

• FICA Federal Insurance Contributions Act Taxes: This encompasses Social Security and Medicare.
  • Social Security: Employees and employers each pay 6.2% on earnings up to the annual wage base limit e.g., $168,600 for 2024. This funds retirement, disability, and survivor benefits.
  • Medicare: Employees and employers each pay 1.45% on all earnings, with no wage base limit. An additional 0.9% Medicare tax applies to individual earnings over $200,000 or $250,000 for married filing jointly, solely paid by the employee.
• Federal Income Tax Withholding: Based on the employee’s W-4 form, this is withheld from their pay and remitted to the IRS. Workful calculates this automatically using IRS tax tables.
• FUTA Federal Unemployment Tax Act Tax: This is an employer-only tax, currently 6.0% on the first $7,000 of each employee’s wages. However, most employers receive a credit of 5.4% for timely state unemployment tax payments, reducing the effective FUTA rate to 0.6%. This funds unemployment benefits.

State and Local Payroll Taxes

These vary significantly by location and add layers of complexity.

• State Income Tax: Many states impose income tax, which is withheld from employee wages. Rates and rules differ widely. Nine states currently do not have a state income tax: Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, and Wyoming.
• State Unemployment Insurance SUI Tax: Similar to FUTA, this is an employer-only tax that funds state unemployment benefits. Rates are experience-rated, meaning they can vary based on the employer’s history of laying off employees. New employers usually start with a standard rate.
• Local Taxes: Some cities or counties impose additional taxes, such as local income taxes e.g., in Philadelphia or New York City, local services taxes, or occupational privilege taxes. These need to be accurately accounted for and remitted.

Quarterly and Annual Filings: Staying on Schedule

Compliance isn’t just about withholding.

It’s about accurate and timely reporting to government agencies. Workful partner

• Form 941 Employer’s Quarterly Federal Tax Return: This form reports wages paid, tips reported, federal income tax withheld, and FICA taxes for the quarter. Workful typically generates and files this for you. Missing the filing deadline can result in penalties of 5% of the unpaid tax for each month or part of a month the tax is unpaid, up to 25%.
• Form 940 Employer’s Annual Federal Unemployment FUTA Tax Return: Filed annually, this reports your FUTA tax liability.
• W-2s and 1099s:
  • W-2 Wage and Tax Statement: Issued annually to employees by January 31st, reporting their annual wages and taxes withheld. Workful automates this.
  • 1099-NEC Nonemployee Compensation: Issued to independent contractors who were paid $600 or more in nonemployee compensation during the calendar year. Workful can help generate these if you track contractor payments through the system. Failure to issue these by January 31st can incur penalties ranging from $60 to $630 per form, depending on the delay.
• State and Local Filings: Many states have their own equivalent quarterly and annual reports for state income tax and unemployment insurance. Workful usually handles these as part of its full-service payroll offering.

Time Tracking and PTO Management: Maximizing Efficiency

Efficient time tracking and PTO management are integral to accurate payroll and employee satisfaction.

Workful offers robust tools in this area, designed to streamline operations and ensure compliance with labor laws.

Workful’s Time Clock Features

Workful provides multiple flexible options for employees to record their work hours, catering to diverse work environments.

• Web Clock-In/Out: Employees can log in to their Workful accounts via any web browser from a computer or tablet to clock in and out. This is ideal for office-based employees.
• Mobile App Clock-In/Out: The Workful mobile app allows employees to clock in/out directly from their smartphones, offering convenience for remote workers or those on the go. Geo-fencing capabilities can be enabled to ensure employees are clocking in from approved locations, reducing time theft. A survey by the American Payroll Association indicated that businesses using mobile time tracking reduce payroll preparation time by up to 80%.
• Kiosk Mode: For businesses with a central location, Workful can be set up on a tablet or computer as a dedicated kiosk where multiple employees can punch in and out using PINs or employee IDs.
• Automated Break Tracking: Workful can be configured to automatically deduct unpaid breaks e.g., 30-minute lunch breaks after a certain number of hours worked, helping ensure compliance with labor laws regarding breaks.
• Overtime Calculation: The system automatically calculates overtime pay based on configured rules e.g., 1.5x regular rate for hours over 40 in a workweek. This removes the burden of manual calculation and reduces errors.

Managing Paid Time Off PTO, Sick Leave, and Holidays

Accurate tracking of leave balances is crucial for compliance and employee morale. Workful simplifies this process.

• Accrual Rules Setup: Configure how PTO, sick leave, and vacation time accrue e.g., X hours per pay period, X days per year, or unlimited. You can set caps on accruals, carryover limits, and waiting periods for new employees. For example, 76% of companies offer paid vacation time, and the average amount is 10 days after one year of service.
• Employee Leave Requests: Employees can submit time-off requests through the Workful portal or mobile app. Managers can then review, approve, or deny these requests. This creates a clear audit trail and reduces manual paperwork.
• Balance Tracking: Workful automatically updates and displays current PTO balances for both employees and managers, ensuring transparency and preventing over-usage. Employees can see their available leave at a glance.
• Holiday Pay Configuration: Set up company holidays, and Workful can automatically pay employees for those days based on their standard hours, or as separate holiday pay, depending on your policy.
• Reporting on Leave Usage: Generate reports on PTO usage, accruals, and balances. This data is valuable for workforce planning, budgeting, and ensuring compliance with state-specific sick leave laws e.g., California’s paid sick leave mandates.

Reporting and Analytics: Gaining Insights from Your Payroll Data

Payroll data isn’t just for paying employees. Workful payroll tutorial

It’s a goldmine of information that can provide critical insights into your business’s financial health and operational efficiency.

Workful’s reporting features empower you to extract this value.

Standard Payroll Reports

Workful provides a suite of pre-built reports that are essential for financial management, tax compliance, and auditing.

• Payroll Summary Reports: These reports provide an overview of total wages, taxes, and deductions for a specific pay period or range of periods. They are crucial for understanding your total payroll costs. You might see a breakdown by department, allowing you to compare labor costs across different areas of your business.
• Payroll Register: A detailed breakdown of each employee’s gross pay, deductions, and net pay for a specific payroll run. This is excellent for reconciling payroll and verifying individual paychecks.
• Tax Liability Reports: These reports show your accumulated tax liabilities federal, state, and local for specific periods. They are vital for budgeting tax payments and ensuring you’re setting aside enough funds. This can help prevent surprises when tax deadlines approach.
• Employee Earnings Reports: Provides a summary of an employee’s earnings over a specific period, useful for employee reviews, loan applications, or verifying income.
• Deductions and Contributions Reports: Details all deductions taken from employee paychecks and employer contributions e.g., 401k matches, health insurance premiums. This is critical for reconciling with benefit providers.
• Time Tracking Reports: These reports detail employee clock-in/out times, total hours worked, overtime, and break usage. They help identify potential discrepancies, manage labor costs, and ensure compliance with wage and hour laws. For instance, data shows that businesses utilizing automated time tracking save an average of 4-6% on gross payroll costs.

Custom Reports and Data Export

While standard reports cover most needs, the ability to customize and export data offers greater flexibility for in-depth analysis.

• Filtering and Grouping Data: Workful typically allows you to filter reports by specific criteria, such as department, employee type hourly/salaried, or pay schedule. You can also group data to get summaries for different segments of your workforce. For example, you might want a payroll summary only for your sales team to analyze their commission structures.
• Export Options: Most payroll systems, including Workful, allow you to export reports in various formats, such as CSV for spreadsheets like Excel, PDF for easy sharing and printing, or sometimes integration-specific formats. Exporting to CSV allows you to perform advanced analysis, create custom charts, or import data into other financial software.
• Integration with Accounting Software: While Workful handles payroll, it’s not a full accounting solution. Its ability to integrate with popular accounting software like QuickBooks Online or Xero means you can seamlessly sync payroll data to your general ledger, eliminating manual data entry and ensuring your books are always up-to-date. This integration significantly reduces the time spent on reconciliation, often by 50% or more.
• Leveraging Data for Strategic Decisions:
  • Labor Cost Analysis: Identify peak labor costs, evaluate the efficiency of different departments, and make informed decisions about staffing levels. For example, if overtime costs are consistently high in one department, it might indicate a need for more staff or process optimization.
  • Budgeting and Forecasting: Accurate payroll reports provide the foundation for creating realistic budgets and financial forecasts. Knowing your precise labor costs helps you predict future expenses and plan for growth.
  • Compliance Audits: Having easily accessible and detailed payroll reports simplifies external audits e.g., workers’ compensation audits, tax audits and demonstrates due diligence.
  • Employee Performance Insights: Combining payroll data with time tracking can reveal patterns in employee productivity and attendance, informing performance reviews and resource allocation.

Troubleshooting Common Payroll Issues: Prevention and Resolution

Even with advanced software like Workful, payroll issues can arise. Workful pto tracking

Knowing how to identify, prevent, and resolve them efficiently is a critical skill for any payroll administrator.

Common Errors and How to Prevent Them

Proactive measures are always better than reactive solutions.

• Incorrect Employee Data: This is perhaps the most frequent culprit.
  • Prevention: Implement a rigorous onboarding checklist. Always double-check SSNs, W-4 elections, bank account numbers, and pay rates. Utilize Workful’s employee self-service features to allow employees to verify their own information. Conduct periodic data audits, especially for new hires or employees with recent life changes e.g., marriage, new dependents.
  • Resolution: Immediately correct the data in Workful. If an incorrect direct deposit was made, contact your bank and the employee’s bank for a recall though success is not guaranteed. If taxes were under-withheld, explain the situation to the employee and adjust future withholdings or discuss repayment options.
• Missed or Incorrect Time Entries: Leading to underpaying or overpaying employees.
  • Prevention: Encourage employees to clock in/out diligently using Workful’s time clock. Set up automated reminders. Implement a clear policy for correcting missed punches, requiring manager approval. Regularly review time cards before payroll submission.
  • Resolution: Manually adjust the hours in Workful for the affected pay period. Communicate the correction to the employee.
• Misclassification of Employees/Contractors: Treating a contractor as an employee, or vice-versa, can lead to severe tax penalties.
  • Prevention: Understand the IRS guidelines for classifying workers common law rules focusing on control and independence. Consult with a legal or tax professional if unsure. Workful helps categorize, but the initial classification is your responsibility.
  • Resolution: If misclassified, you may need to file amended tax returns e.g., Form 941-X, pay back taxes, interest, and penalties. It’s a complex and costly fix, emphasizing prevention. The IRS imposes penalties ranging from $50 per W-2 to 100% of the FICA and FUTA taxes that should have been withheld.
• Incorrect Tax Withholding: Usually due to incorrect W-4 forms or system setup.
  • Prevention: Ensure employees fill out W-4s accurately and resubmit them for significant life changes. Regularly review W-4 settings in Workful. Verify state unemployment tax rates and local tax configurations.
  • Resolution: Adjust future withholdings in Workful. If an employee was under-withheld, they will owe more tax at year-end. If over-withheld, they’ll get a larger refund. For significant errors, consider advising the employee to submit a new W-4.

Leveraging Workful Support and Resources

You’re not alone when facing a payroll conundrum. Workful offers various avenues for assistance.

• Workful Help Center/Knowledge Base: This is your first stop for self-service. It contains articles, guides, and FAQs covering almost every aspect of using the platform. Search for specific error messages or topics.
• Customer Support: Workful provides direct customer support via phone, email, or live chat. For complex issues or when you’re stuck, reaching out to their experts is invaluable. Have your account details and a clear description of the issue ready.
• In-Platform Prompts and Warnings: Workful often provides real-time alerts or warnings if it detects potential issues during payroll processing e.g., an employee’s hours exceeding typical ranges, or a missing W-4. Pay attention to these prompts.
• Community Forums if available: Some software providers have user communities where you can ask questions and get advice from other users. While not direct Workful support, they can offer practical tips.
• Engaging with Payroll Professionals: For highly complex scenarios or if you prefer to outsource certain aspects, consider consulting with a certified payroll professional CPP or an accounting firm specializing in payroll. They can offer guidance, perform audits, or even manage your payroll entirely. According to a recent survey, 37% of small businesses outsource their payroll to experts.

Advanced Workful Features and Integrations: Scaling Your Payroll

As your business grows, your payroll needs become more sophisticated.

Workful’s advanced features and integration capabilities allow you to scale your payroll operations efficiently and manage a more complex workforce. Workful payroll tax calculator

Leveraging Advanced Features for Larger Teams

Beyond the basics, Workful offers functionalities designed to handle the nuances of a growing team.

• Departmental Cost Tracking: As your company expands, you might want to track labor costs by department, project, or location. Workful allows you to assign employees to specific departments or cost centers. This capability is vital for internal accounting, budgeting, and understanding profitability across different business units. For instance, a manufacturing company might track labor costs per production line, allowing them to optimize efficiency.
• Job Costing if applicable: For businesses that bill clients based on employee hours spent on specific jobs e.g., consulting firms, construction companies, Workful’s time tracking can often be linked to job codes. This allows for accurate client invoicing and helps in understanding the true cost of each project.
• Customizable Pay Types and Deductions: Beyond standard wages and taxes, you might need to set up unique pay types e.g., on-call pay, shift differentials or custom deductions e.g., employee loan repayments, company store purchases. Workful provides flexibility to configure these, ensuring precise payroll calculations for every scenario.
• Multiple Pay Schedules: If you have different types of employees e.g., weekly hourly workers and bi-monthly salaried staff, Workful can manage multiple pay schedules concurrently, simplifying the process of paying different groups at different frequencies.
• Employee Self-Service Portal: This is a must for administrative efficiency. Employees can:
  • View Pay Stubs: Access current and historical pay stubs electronically, reducing requests to HR.
  • Update Personal Information: Change addresses, phone numbers, or emergency contacts directly, subject to approval, improving data accuracy.
  • Manage W-4s: Update their federal and state withholding elections, giving them control over their tax withholdings.
  • Submit Time Off Requests: Request vacation, sick leave, or other PTO, which then routes for manager approval.
  • Access HR Documents: View company policies, employee handbooks, or other shared documents. This reduces the burden on HR staff. According to HR.com, companies with robust employee self-service can reduce HR inquiries by 30-50%.

Integrations with Other Business Software

The true power of modern payroll systems lies in their ability to seamlessly connect with other business applications, creating a unified ecosystem.

• Accounting Software e.g., QuickBooks Online, Xero: This is one of the most critical integrations. Workful can sync payroll data directly to your general ledger, automatically posting wages, taxes, and deductions to the correct accounts. This eliminates manual data entry, prevents reconciliation errors, and ensures your financial statements are always accurate and up-to-date. Without integration, a study by Intuit found that small businesses spend an average of 5 hours per month manually reconciling payroll.
• Time and Attendance Systems if not using Workful’s built-in: If you use a specialized time tracking system for complex needs, Workful often offers integrations to import approved time data directly into payroll, avoiding manual entry.
• Benefits Administration Platforms: While Workful handles basic benefits tracking, for more complex benefit plans e.g., group health insurance, 401k plans with multiple investment options, integration with dedicated benefits platforms can streamline data exchange, enrollment, and reporting. This ensures that benefit deductions are correctly calculated and remitted.
• HR Information Systems HRIS: For larger organizations that might use a separate HRIS for talent management, performance reviews, or advanced compliance, Workful can integrate to ensure employee data is consistent across both systems, reducing duplicate data entry and improving data integrity.
• API Access for custom integrations: For businesses with unique needs or complex workflows, Workful might offer API Application Programming Interface access. This allows developers to build custom connections between Workful and other proprietary systems or niche software, providing ultimate flexibility.

Frequently Asked Questions

What is Workful payroll training?

Workful payroll training is comprehensive instruction on how to use the Workful platform to manage all aspects of payroll, from setting up accounts and onboarding employees to processing payroll, managing taxes, and generating reports.

Who can benefit from Workful payroll training?

Small business owners, HR managers, bookkeepers, and anyone responsible for payroll in a small to medium-sized business can benefit significantly from Workful payroll training.

Is Workful suitable for small businesses?

Yes, Workful is specifically designed to be user-friendly and cost-effective for small to medium-sized businesses, simplifying HR and payroll complexities. Gust0

What are the core features of Workful?

Workful’s core features include automated payroll processing, time tracking, HR management onboarding, document storage, and basic benefits administration.

How does Workful handle payroll taxes?

Workful automates federal, state, and local payroll tax calculations, withholdings, and filings e.g., Forms 941, 940, W-2s, 1099s, ensuring compliance.

Can employees clock in and out using Workful?

Yes, Workful offers multiple time clock options, including web clock-in/out, mobile app clock-in/out with geo-fencing, and kiosk mode for on-site punching.

Does Workful support direct deposit?

Yes, Workful supports direct deposit, allowing businesses to pay employees electronically and securely.

How does Workful help with W-2s and 1099s?

Workful automates the generation and filing of W-2s for employees and 1099-NEC forms for independent contractors, ensuring timely distribution. Best hr and payroll systems

Can Workful manage Paid Time Off PTO?

Yes, Workful allows you to set up PTO accrual rules, track employee leave balances, and manage time-off requests.

What kind of reports can I generate with Workful?

Workful offers various reports including payroll summaries, payroll registers, tax liability reports, employee earnings reports, and time tracking reports.

Is Workful integrated with accounting software?

Workful typically integrates with popular accounting software like QuickBooks Online and Xero to streamline financial data syncing.

How do I set up a new employee in Workful?

To set up a new employee, you’ll enter their personal and tax information from their W-4, pay rate, direct deposit details, and hiring date into the Workful system.

What information do I need to run payroll in Workful?

You primarily need accurate time entries for hourly employees or salary amounts, any additional payments bonuses, commissions, and any deductions to run payroll in Workful. Online payroll solution

What is the difference between pre-tax and post-tax deductions in Workful?

Pre-tax deductions e.g., 401k, health insurance premiums under Section 125 reduce taxable income, while post-tax deductions e.g., Roth 401k, garnishments are taken after taxes are calculated.

Can I correct a payroll error in Workful after submission?

Yes, Workful usually allows for payroll corrections or voids, though the process might involve contacting their support for assistance, especially for errors affecting tax filings.

How does Workful ensure compliance with labor laws?

Workful helps ensure compliance by automating tax calculations, facilitating accurate time tracking including overtime rules, and providing tools for managing employee records according to regulations.

Does Workful offer an employee self-service portal?

Yes, Workful provides an employee self-service portal where employees can view pay stubs, update personal information, and submit time-off requests.

What is the FUTA tax and how does Workful handle it?

FUTA Federal Unemployment Tax Act is an employer-only federal tax. Switching payroll providers mid year

Workful calculates and helps manage the filing of your FUTA tax liability, typically through Form 940.

Can Workful handle multiple pay schedules for different employee groups?

Yes, Workful allows businesses to set up and manage multiple pay schedules e.g., weekly, bi-weekly, semi-monthly to accommodate different employee groups.

Where can I find support if I have a question about Workful?

You can find support through the Workful Help Center/Knowledge Base, by contacting their customer support via phone, email, or chat, or by consulting a payroll professional.

Estimate employer payroll taxes

0.0 0.0 out of 5 stars (based on 0 reviews) Excellent0% Very good0% Average0% Poor0% Terrible0% There are no reviews yet. Be the first one to write one. Your review Your overall rating Select a Rating5 Stars4 Stars3 Stars2 Stars1 Star Title of your review Your review Your name Your email This review is based on my own experience and is my genuine opinion. ​ Submit Review

Amazon.com: Check Amazon for Workful payroll training Latest Discussions & Reviews: