How Does Astravue Technologies Work?

Astravue Technologies works by providing a centralized, cloud-based platform where teams can manage all aspects of their projects, from initial planning to final delivery. Think of it as a digital control center for your work.

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Here’s a step-by-step look at how it generally functions:

1. Setting Up Your Workspace

• Creating Spaces: Astravue uses the concept of “spaces,” which you can think of as departments, major client categories, or broad areas of your business. For example, you might have a “Marketing” space, a “Client A” space, and an “Internal Operations” space.
• Inviting Team Members: Within each space, you can invite specific team members. You can assign different roles, such as space admin or space member, controlling who has access and what they can do.
• Creating Projects: Inside each space, you create individual projects. These are your distinct work efforts, like “Website Redesign for Client B” or “Q3 Marketing Campaign.”

2. Managing Tasks and Workflows

• Task Creation: Once a project is set up, you can start creating tasks within it. Each task can have a title, description, start and due dates, priority, and attachments.
• Assigning Ownership: You assign tasks to specific team members, so everyone knows who is responsible for what.
• Custom Statuses: This is a powerful feature. You can define custom statuses for your tasks (e.g., “Ideation,” “In Progress,” “Under Review,” “Completed,” “Feedback Loop”) to match your team’s unique workflow. This helps visualize where each task stands at a glance.
• Views: Astravue offers different views to help you manage tasks, including:
  • List View: A straightforward list of tasks.
  • Board View (Kanban): Drag-and-drop tasks through different stages (columns) of your custom workflow, like moving a task from “To Do” to “Done”.
  • Calendar View: See your tasks and deadlines laid out on a calendar.
• Dependencies and Subtasks: For complex tasks, you can break them down into smaller subtasks or create checklists. You can also set up task dependencies, so one task can’t start until another is finished.

3. Collaborating and Communicating

• Comments and Mentions: Team members can leave comments directly on tasks, mention others to get their attention, and receive notifications for updates. This centralizes communication, reducing the need for external chat tools.
• File Sharing: Attach relevant documents, images, or other files directly to tasks or projects, making it easy for everyone to access what they need.
• Real-time Updates: The platform provides real-time updates on task progress, keeping everyone informed without constant check-ins.

4. Tracking Progress and Profitability

• Time Tracking: Team members can log their time directly against tasks, providing a clear record of hours spent.
• Dashboards: Astravue offers various dashboards:
  • Project-Specific Dashboards: Get a detailed overview of a single project’s progress, task distribution, overdue items, and team performance.
  • Overall Dashboard: See a comprehensive view of all your tasks, assigned tasks, and personal projects across all spaces.
  • Profitability Insights: Crucially, the dashboards can show you billable vs. non-billable hours and help identify which projects are contributing to your profit margins.
• Reporting: While some users desire more advanced options, the platform provides reports and insights to help you analyze project performance and team load.

5. Client and Account Management

• Client Association: You can link projects to specific clients or “accounts” and contacts, which helps you keep all related projects for a single client organized in one place. This is particularly useful for agencies managing multiple client engagements.
• Free Client Access: You can invite clients and contractors to your Astravue account without them counting towards your user limit, making external collaboration budget-friendly.

In essence, Astravue works by bringing all your project-related activities into a single, easy-to-use system, aiming to improve transparency, efficiency, and ultimately, profitability.

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