Struggling to manage your digital marketing projects? Deleting a Semrush project is pretty straightforward, but it’s super important to know what happens when you hit that delete button, as this action is irreversible and wipes out all associated campaign data.

So, you’re knee-deep in Semrush, trying to keep track of all your SEO efforts, client campaigns, or maybe just some old test projects. If you’ve ever felt like your Semrush “Projects” dashboard is getting a bit cluttered, or you’ve got a project that’s just not relevant anymore, you’re probably wondering how to clear it out. Trust me, it happens to the best of us! I remember my first time into Semrush projects, setting up a bunch of things, and then realizing later that some of them were just dead weight. Cleaning up your digital workspace is a good practice, and deleting a Semrush project is a key part of that.

This guide is going to walk you through exactly how to delete a project in Semrush. We’ll also chat about why you might want to delete one, what exactly happens to your data when you do, and even touch on how this differs from canceling your entire Semrush subscription or deleting your account. Understanding these nuances will save you a lot of headaches, so let’s get into it!

Table of Contents

Why Would You Even Want to Delete a Semrush Project?

Before we jump into the “how-to,” let’s quickly chat about the “why.” You might find yourself wanting to delete a project for a few common reasons:

Spring Cleaning: Sometimes, you just need to declutter. Maybe you started a project for a brief experiment, and now it’s just sitting there, taking up space.
Client Changes: Agencies often work with various clients. If a client project ends or a partnership shifts, keeping old data active might not be necessary or even desirable.
Project Limits: Semrush subscriptions come with limits on how many projects you can have. For example, a Free subscription usually allows only 1 project, a Pro plan gets you 5, Guru plans allow for 15, and Business plans let you manage up to 40 projects. If you’re hitting your ceiling and need to make space for new, active projects, deleting old ones is the way to go.
Irrelevant Data: The website or domain might no longer exist, or the data collected is simply outdated and irrelevant to your current goals.
Accidental Creation: We’ve all been there – clicked a few too many times, and boom, a new project you didn’t really need. It’s totally fine to zap those.

Whatever your reason, deleting a project in Semrush is a pretty straightforward process, but it’s crucial to understand the implications, as it’s not something you can undo.

Your Step-by-Step Guide to Deleting a Semrush Project

Let’s get to the main event! Deleting a project in Semrush is actually quite simple once you know where to look. Just remember, this action is permanent, so make sure you’re absolutely sure before you proceed!

Here’s how you can delete a project from your Semrush account: Unlocking PPC Gold: Your Guide to the Semrush PPC Keyword Tool

Step 1: Log Into Your Semrush Account

First things first, fire up your browser and log into your Semrush account. You can’t do anything without being logged in, right?

Step 2: Head Over to the “Projects” Section

Once you’re in, look for the “Projects” section. You’ll usually find this in the left-hand navigation menu or sometimes under a “Management” or “Dashboard” area. This is where all your active and past projects live. You’ll see a list of all the domains or subdomains you’ve set up as projects.

Step 3: Find the Project You Want to Delete

Now, scroll through your list of projects and pinpoint the one you want to remove. Take an extra moment here to double-check that you’ve selected the correct one. Seriously, don’t rush this part! Once it’s gone, it’s gone for good.

Step 4: Access the Project Settings

Next to the project’s name, you’ll see a small settings gear icon it often looks like a cogwheel. Click on that icon. This little button is your gateway to managing, sharing, or, in our case, deleting the project.

Step 5: Select the “Delete Project” Option

After clicking the settings gear, a dropdown menu will appear. You should see an option labeled “Delete Project.” Go ahead and click it. Prowly PR Software: Your All-in-One Guide to Mastering Media Relations

Step 6: Confirm the Deletion

Semrush is smart enough to know that deleting a project is a big deal, so it’s going to ask you to confirm your decision. Typically, a pop-up window will appear, asking you to type the project’s name or a specific set of numbers into a field to verify that you really intend to delete it.

This confirmation step is a safeguard to prevent accidental deletions. Take your time, type the required information accurately, and then click the “Delete” button within the pop-up.

And just like that, poof! Your project, along with all its associated data and campaigns, will be removed from your Semrush account.

What Really Happens When You Delete a Semrush Project?

This is where it gets important. When you delete a project, it’s not just hiding it. you’re essentially wiping it from existence within Semrush. Here’s what you need to know: Master Your SEO: Supercharging Semrush Position Tracking with Looker Studio

All Associated Campaign Data is Lost: This is the biggest one. Every single campaign you’ve set up within that project – be it Site Audit, Position Tracking, Social Media Tracker, Backlink Audit, Organic Traffic Insights, or any of the other tools – will be permanently deleted. All the historical data, reports, and settings for those campaigns go with it.
Irreversible Action: Semrush explicitly states that projects cannot be recovered once deleted. This is why that confirmation step is so crucial. There’s no “undo” button here, so you really have to be sure.
Frees Up Project Slots: On the upside, deleting a project frees up one of your allotted project slots. This is super useful if you’re on a plan with a limited number of projects and need to set up a new one.

So, before you click that final “Delete” button, it’s a really good idea to export any data you might want to keep. While you can’t restore the project itself, you can always save CSV or PDF reports from individual tools before deletion if you think you might need them for future reference or reporting.

Are There Alternatives to Deleting a Project?

Sometimes, you don’t need to completely obliterate a project. If you’re just looking to tidy up or temporarily sideline something, here are a couple of things to consider that might be less drastic than outright deletion:

Pausing Campaigns: If a project is just temporarily on hold, you might be able to pause individual campaigns within it rather than deleting the entire project. This keeps the data intact while stopping active tracking or crawling. Check the settings within each specific tool e.g., Site Audit, Position Tracking for options to pause or stop monitoring.
Renaming or Tagging: If you just want to organize your dashboard better, Semrush allows you to rename projects and add tags. This can help you categorize projects e.g., “Inactive,” “Archived,” “Client X – Old” without removing them entirely. You can use up to 3 tags per project. This way, you can easily filter and find what you need.
Leaving Shared Projects: If a project was shared with you and you no longer need access, you can choose to “leave” the project from the settings gear icon, rather than deleting it for everyone.

These options can be a lifesaver if you’re not 100% sure you’ll never need that data again. Remember, once a project is deleted, that data is gone.

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Understanding Semrush Project Limits

We touched on this briefly, but let’s talk a bit more about project limits because they often drive the need for deletion. Semrush sets limits on the number of projects you can create based on your subscription level. This is a pretty common practice for SaaS tools.

Here’s a quick breakdown of typical project limits, though these can change, so always check your specific plan details:

Free Account: Usually allows you to manage just 1 project. This is great for trying out the platform, but you’ll quickly hit a wall if you manage multiple sites.
Pro Subscription: Typically grants you 5 projects. This is good for freelancers or small businesses managing a few websites.
Guru Subscription: Offers a more generous 15 projects. This level is popular with growing agencies or businesses with a larger portfolio of sites.
Business Subscription: Provides access to 40 projects, ideal for larger agencies or enterprises with extensive needs.

Beyond just the number of projects, each subscription level also has varying limits for using specific functions within each project tool, like the number of pages that can be crawled in a Site Audit or the number of keywords you can track. If you’re constantly bumping into these limits, it might be time to review your project usage or consider upgrading your plan. You can quickly check your project limits by hitting the “Limits” button in your account.

Deleting a Semrush Project vs. Canceling Your Semrush Subscription or Account

This is a really important distinction, and it often causes confusion. Deleting a project is not the same as canceling your Semrush subscription or deleting your entire Semrush account. They are completely separate actions with different implications. Master Your Digital Strategy: A Deep Dive into Semrush Projects

Deleting a Semrush Project:

As we’ve discussed, this is about removing a specific website’s workspace and all its associated campaign data from your existing Semrush account. Your account and subscription remain active.

Canceling Your Semrush Subscription:

This means you are ending your paid access to Semrush’s features. If you cancel, your paid features will typically remain accessible until the end of your current billing cycle. After that, your account will usually downgrade to a free one with very limited features.

To cancel a Semrush subscription, you generally need to:

Log into your Semrush account.
Navigate to your “Subscription Info” page, usually found under your account settings or profile.
Look for a link like “Active” next to “Recurring” or “Contact Us” to initiate the cancellation process.
You might be redirected to a cancellation form or asked to contact support. Semrush often tries to retain you by offering alternatives or asking for feedback, so be prepared to go through a few steps.
After submitting the request, you might receive a confirmation email with a link you need to click to finalize the cancellation. This link is often time-sensitive.

It’s worth noting that if you cancel within the first 7 days of an initial annual subscription order, you might be eligible for a refund. However, for month-to-month subscriptions or cancellations outside this window, refunds are generally not available, though you retain access until your billing cycle ends. If you downgrade to a free plan, Semrush might keep your project data saved for about 30 days, but after that, all projects except your first saved one will likely be deleted.

Deleting Your Semrush Account:

This is the most extreme action, meaning you want your entire user profile and all associated data permanently removed from Semrush’s systems. For a free account, you can typically delete it by sending a request to their Support team. They will often send a separate email with a removal activation link that you must click to guarantee your intention. Once activated, your account might be deleted within 30 days, provided there are no other obligations for them to process your data. Semrush On-Page and Technical SEO Course: Your Ultimate Guide

In essence:

Delete Project: Removes one specific workspace and its data. Your account and subscription remain.
Cancel Subscription: Stops recurring payments and downgrades your account to a free version losing most features, but your account still exists.
Delete Account: Removes your entire user profile from Semrush.

It’s a good idea to clearly identify which action you intend to take to avoid any unintended consequences.

Tips for Better Project Management in Semrush

To avoid needing to delete projects constantly, or hitting those project limits, here are a few best practices for managing your Semrush projects like a pro:

Define Project Goals Clearly: Before creating a project, know exactly what you want to achieve with it. This helps prevent unnecessary projects.
Consolidate When Possible: If you’re managing multiple subdomains for the same primary domain, consider if they can be part of a single, larger project if your limits allow and it makes sense for your analysis.
Utilize Tags for Organization: Semrush lets you add tags to your projects. Use these liberally! You can tag by client, project type, status e.g., “Active,” “On Hold,” “Archived”, or anything else that helps you organize. This makes it much easier to filter and find projects.
Regularly Review Your Projects: Every few months, take a peek at your “Projects” dashboard. Are there any projects that are truly inactive or irrelevant? Could any be combined? This keeps your workspace tidy and ensures you’re using your project limits efficiently.
Export Data Before Deleting: I can’t stress this enough. If there’s even a tiny chance you might need the data from a project later, export it before deleting. Think about it – client reports, historical performance benchmarks, or even just a record of your work.
Understand Your Plan’s Limits: Always be aware of your current subscription’s limits for projects, keywords, pages crawled, and reports. This way, you can plan your work and avoid surprises.
Leverage Project Sharing: If you’re working with a team or clients, use the project sharing feature. You can grant “Editor” or “Viewer” access, making collaboration super smooth without needing multiple projects for the same site.

By following these tips, you can keep your Semrush experience efficient, organized, and free from unnecessary clutter. Deleting a project is a powerful tool for cleanup, but using it thoughtfully, and understanding its impact, is key. Boosting Your Website’s Visibility: The Ultimate Guide to On-Page Search Engine Optimization

Frequently Asked Questions

How many projects can I have in Semrush?

The number of projects you can have in Semrush depends on your subscription plan. A free account typically allows 1 project, a Pro plan allows 5 projects, a Guru plan allows 15 projects, and a Business plan allows 40 projects. These limits are in place to align with the needs of different user types, from individual bloggers to large agencies.

Can I recover a deleted Semrush project?

No, unfortunately, you cannot recover a deleted Semrush project. Once you confirm the deletion, all associated data, campaigns, and historical reports within that project are permanently removed from your account. This is why Semrush includes a confirmation step, often requiring you to type the project name, to ensure you intend to delete it.

What data is lost when I delete a project?

When you delete a project, you lose all the data and campaigns set up within it. This includes, but isn’t limited to, data from Site Audit, Position Tracking, Social Media Tracker, Backlink Audit, Organic Traffic Insights, and any other tools you activated for that specific project. Essentially, the entire workspace for that domain or subdomain, along with its collected metrics and reports, is erased. Oleg Shchegolev and the Semrush Journey: Unpacking the Digital Marketing Giant

Is deleting a project the same as canceling my Semrush subscription?

No, deleting a project is not the same as canceling your Semrush subscription. Deleting a project removes a specific workspace and its data from your active Semrush account, but your account and recurring subscription remain active. Canceling your subscription means you’re ending your paid access to Semrush, which will eventually downgrade your account to a free version with limited features.

Can I export my project data before deleting it?

Yes, it’s highly recommended to export any data you might need before deleting a project. Although you can’t save the project itself, you can often export reports from individual tools within the project e.g., Site Audit reports, Position Tracking data as CSV or PDF files. This way, you retain a record of the information even after the project is gone.

What happens to my project if my Semrush subscription downgrades?

If your Semrush subscription downgrades e.g., from Guru to Pro, or from Pro to Free, your project limits will adjust accordingly. If you downgrade to a free plan, Semrush will typically only keep your first saved project. The data for other projects might be deleted after a certain period, often around 30 days. Always check Semrush’s official policies for the most accurate and up-to-date information regarding data retention upon downgrades.

Can I delete individual tools or campaigns within a project instead of the whole project?

No, Semrush’s project structure means that individual project tool campaigns cannot be deleted without deleting the entire project. If you want to remove a Site Audit campaign, for example, you would also be deleting the Position Tracking campaign, Social Tracker, Backlinks Audit, and all other tools within that same project. This makes the decision to delete a project a significant one, as it impacts all integrated tools.

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How to Clean Up Your Digital Workspace: Deleting a Semrush Project