Struggling to remember all your online passwords, or maybe worried about keeping your business’s credentials safe? Many people wonder if Zoho password manager, officially known as Zoho Vault, can be the solution. And honestly, it’s a solid contender, especially if you’re already in the Zoho ecosystem or run a small to medium-sized business. It brings some serious security features and flexible plans to the table, including a pretty robust free tier.

Overall, Zoho Vault is a strong, affordable, and secure choice for managing your digital keys, particularly for teams. It boasts powerful 256-bit AES encryption and a zero-knowledge architecture, meaning only you can ever access your master password and data. While it might not have all the bells and whistles of some competitors when it comes to personal use, its business-centric features, like granular sharing controls and audit trails, really make it shine for teams. It’s often rated highly, with some experts giving it around 4.4 out of 5 stars, especially praising its security and affordability.

If you’re on the hunt for a password manager that offers excellent value and robust security, especially for team environments, Zoho Vault is definitely worth a closer look. However, if you’re an individual looking for a more feature-rich personal experience, or perhaps a password manager with built-in dark web monitoring and a dedicated desktop app, you might want to explore other options like NordPass. But for teams, or for individuals wanting a reliable, free option, Zoho Vault is a fantastic tool to consider.

Table of Contents

What Exactly is Zoho Vault?

Alright, let’s break down what Zoho Vault is all about. You might hear it called “Zoho password manager,” but its official name is Zoho Vault. It’s a secure online password manager designed to be your digital vault, keeping all your important login details, notes, documents, and other sensitive information safe and sound.

What’s cool is that Zoho Vault isn’t just a standalone app. it’s part of the much larger Zoho ecosystem. Zoho is known for its extensive suite of business tools, ranging from CRM platforms to mail services and project management. This means if you’re already using other Zoho products, Vault often integrates seamlessly, making your digital life a bit smoother.

It’s important to note the distinction between Zoho Vault and another related product, Zoho ManageEngine Password Manager Pro. Zoho Vault is a cloud-based solution, meaning your data is stored securely online and accessible from anywhere with an internet connection. ManageEngine Password Manager Pro, on the other hand, is an on-premises enterprise password manager, which is generally for larger organizations that need to host everything within their own infrastructure. For most users and small to medium businesses, Zoho Vault is the one we’re talking about.

Digging into Zoho Vault’s Key Features

When you’re looking for a password manager, the features are where it really gets interesting. Zoho Vault comes packed with a solid set of tools, especially useful for businesses, but also offering plenty for personal users. Securing Your XRP Assets: Why a Password Manager is Your Ultimate Shield

Rock-Solid Security: Encryption and Zero-Knowledge

One of the biggest worries people have with password managers is, “Is my data truly safe?” With Zoho Vault, you can rest a bit easier knowing it uses some serious security measures. Your passwords and other confidential data are encrypted with AES-256 encryption, which is basically the gold standard in the industry – the same kind of protection you find in most top-tier password managers.

Even better, Zoho Vault operates on a zero-knowledge architecture. This means that your master password and encryption keys are never stored on Zoho’s servers in a way they can read. Only you know your master password, and all the encryption and decryption happens right on your device. So, even if someone were to breach Zoho’s servers, they wouldn’t be able to get their hands on your plain-text passwords. That’s a huge deal for peace of mind.

Smart Password Generation and Autofill

We all know we should use strong, unique passwords for every single account, but who can remember them all? That’s where Zoho Vault’s built-in password generator comes in handy. It can create complex, random passwords that are incredibly hard to guess or crack. This is a feature available even in the Zoho password manager free plan.

Once you’ve got those strong passwords, typing them in every time is a pain. Zoho Vault solves this with its autofill capabilities. When you visit a website, the browser extension will pop up and offer to fill in your login credentials, saving you time and hassle. It generally works seamlessly for logins, though some users have noted it might be less comprehensive for filling out entire web forms with personal information beyond just login details.

Multi-Factor Authentication MFA: Your Extra Lock

Think of multi-factor authentication MFA as an extra lock on your vault. Even if someone somehow gets your master password which is highly unlikely with zero-knowledge, they still wouldn’t be able to get in without that second factor. Zoho Vault offers robust MFA options, including: Securing Your Digital Kingdom: Understanding Password Management for IBM z/VM and Beyond

Time-based One-Time Passwords TOTP.
Google Authenticator.
Zoho’s own authenticator app, Zoho OneAuth.
Even passkey support and YubiKey integration for some plans.

You can choose the method that works best for you, adding a critical layer of security to your Zoho Vault account itself.

Secure Password Sharing: For Teams and Beyond

This is where Zoho Vault really shines, especially for businesses and teams. It offers secure password sharing with granular controls. Instead of sharing passwords over insecure channels like email or chat, you can securely share them directly through the vault. This is particularly useful for:

Teams: Easily share access to shared company accounts social media, software licenses, etc. without revealing the actual password to every team member. You can even set different access levels read-only, read/write.
One-time sharing: Need to grant temporary access to a third-party vendor? You can do that securely, sometimes even with TOTP codes.

The ability to manage user groups, transfer password ownership, and centralize admin controls makes it a powerful tool for collaborative environments.

Organized Living: Folders and Notes

A password manager is only as good as its organization. Zoho Vault allows you to organize your passwords into folders, which is super helpful for segmenting personal vs. work logins, or categorizing by project or department. You can also store secure notes, credit card details, software licenses, SSH keys, and other sensitive documents, keeping everything in one secure place. Some users have suggested that folder management could be simplified, but it gets the job done.

Audit Trails and Reporting: Keeping an Eye on Things

For businesses, visibility is key. Zoho Vault provides real-time audit trails and detailed reports on password usage and access. This means administrators can see who accessed what, when, and from where. These features are crucial for: What Exactly Is ZNC and Why Does Its Security Matter So Much?

Compliance: Meeting security audits and regulatory requirements like HIPAA or PCI DSS.
Security Monitoring: Identifying unusual activity or potential insider threats.
Password Hygiene: Getting a security dashboard that assesses password strength and identifies weak, reused, or old passwords across your organization.

Emergency Access: The “Break Glass” Option

Life happens, and sometimes you need someone to access your critical accounts in an emergency. Zoho Vault offers an emergency access feature, primarily for business accounts. This allows you to designate trusted contacts who can gain temporary access to all business passwords if needed during a crisis, ensuring continuity and preventing lockouts. For personal users, this feature might not be as readily available, which is a point some users wish was improved.

Integrations and Ecosystem: Playing Well with Others

As a Zoho product, Vault naturally integrates well within the Zoho ecosystem, connecting with apps like Zoho Mail, Desk, Projects, and Flow. Beyond that, it also offers integrations with popular third-party business apps like Google Workspace, Microsoft 365, and Active Directory. For Enterprise users, Single Sign-On SSO with cloud apps like Salesforce and Slack is also supported.

Browser Extensions and Mobile Apps

Zoho Vault is primarily a web application, but its usefulness is greatly extended by its browser extensions and mobile apps.

Browser Extensions: You can install the Zoho password manager extension for most major browsers, including Chrome Zoho password manager chrome extension, Firefox, Edge, Safari, Vivaldi, Brave, and even Zoho’s own Ulaa browser. These extensions make it super easy to autofill logins and save new passwords as you browse. However, some users have found the process of creating new logins or modifying existing ones via the extension a bit clunky, as it often opens a new browser window to the web vault for these actions.
Mobile Apps: Available for both Android and iOS, the mobile apps provide a simplified but functional experience. You can manage your passwords, access folders, and use the password generator on the go, though some of the dashboard and audit features from the web app might be absent. You can also enable autofill on your mobile devices for a smoother experience.

Zoho Vault Plans and Pricing: Is There a Free Zoho Password Manager?

One of the great things about Zoho Vault is its flexible pricing structure, which includes a very capable free option. They have four main plans: Free, Standard, Professional, and Enterprise. You can usually try out any of the paid plans with a 15-day free trial without needing to enter credit card details, which is a nice touch. Annual billing typically gives you a 10% discount. Stop Forgetting Logins: The Ultimate Guide to Password Managers for All Your Apps, Including Zquiet!

Here’s a breakdown:

Free Forever Plan

Yes, there is a Zoho password manager free plan, and it’s quite good! This plan is designed for personal use and offers a lot without costing you a dime.

Unlimited passwords, passkeys, and storage: Store as many credentials as you need.
Unlimited devices: Access your vault from all your devices.
Save and autofill passwords: Basic autofill functionality for convenience.
Password generator: Create strong, unique passwords.
Security dashboard: Get an assessment of your password strength.
Offline access: Access your passwords even without an internet connection.
Browser extensions and mobile apps: Full support for extensions like the Zoho password manager chrome extension.
Multi-factor authentication MFA: Essential security layers like Zoho OneAuth, Windows Hello, TouchID, and YubiKey are supported for unlocking your vault.
Integration with other Zoho apps.

This free plan is a strong contender for individuals with basic needs, though it lacks sharing capabilities and cloud backup.

Standard Plan Zoho Password Manager Pro – Basic

This plan is often seen as the entry point for small teams and comes at a very affordable price, usually around $0.90 to $1 per user per month when billed annually.

Everything in the Free Plan, plus:
Secure password sharing with team members: A crucial feature for collaboration.
One-time sharing with third parties: Handy for temporary access.
User provisioning, roles, and management: Centralized control for administrators.
Transfer/acquire ownership of passwords: Essential for team changes.
Cloud backup: Ensures your data is safe and recoverable.
IP address restrictions: Add an extra layer of security by limiting access to specific networks.
Integration with Google Workspace and Microsoft 365: Great for businesses already using these platforms.
Priority technical support: Get faster help when you need it.
User access and activity reports: Basic reporting for oversight.

This plan is an excellent, budget-friendly option for small teams looking to establish a secure, shared password vault. The Real Deal with Password Managers and Why ZIP Files Just Don’t Cut It

Professional Plan

If your business is growing and needs more robust features, the Professional plan is a step up, typically around $4.50 per user per month when billed annually.

Everything in the Standard Plan, plus:
Create and manage user groups: For easier organization and management of larger teams.
Share folders: Share entire folders of passwords with specific groups.
“Break glass” account for emergency access: Allows designated emergency contacts to access accounts during a crisis.
Breached password alerts: Notifies you if your passwords appear in data breaches. This is a feature often found in competitors like NordPass.
Geolocation restriction: Further control access based on physical location.
Integration with Azure and Google Workspace for user/group sync: Streamlines user management for larger organizations.

This plan provides enhanced control and features for medium-sized teams and businesses, making batch actions and oversight much simpler.

Enterprise Plan

For large organizations with complex needs, the Enterprise plan offers the most comprehensive features, usually starting around $7 to $7.20 per user per month.

Everything in the Professional Plan, plus:
Advanced role-based access control RBAC: Fine-tuned permissions for different user roles.
Single Sign-On SSO for cloud apps: Streamlined access to multiple applications with one set of credentials.
Help desk integration and custom branding: Essential for large IT environments.
Password request-release workflow: Adds an approval process for accessing sensitive passwords.
Notifications on password events: Stay informed about critical password activities.

This plan is tailored for enterprise-level security and management, offering deep functionalities and robust integration capabilities.

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User Experience: Daily Life with Zoho Vault

The features and pricing look good on paper, but what’s it actually like to use Zoho Vault day-to-day? Like any tool, it has its strengths and a few quirks.

Web Interface: Clean and Functional

Zoho Vault is primarily a web-based application, which means you access it through your browser. The good news is that its web interface is generally considered user-friendly, clean, and easy to navigate. When you log in, you’ll find a dashboard that gives you an overview of your password usage, a password assessment score, and categorized breakdowns. Adding new passwords, notes, or folders is straightforward, and many users find it intuitive, even if they’re not super tech-savvy. Zoho even offers helpful page tours and tutorials when you first start, which is a nice touch.

Browser Extensions: Convenience with a Quirk

The browser extensions like the Zoho password manager extension for Firefox or the Zoho password manager chrome extension for Chrome are key to its daily convenience. They sit quietly in your browser, ready to spring into action when you need to log in or save a new password. For autofilling logins, they generally work as expected and are quite seamless.

However, there’s a common observation from users: when you want to create a new login for a website or modify an existing one, the browser extension often opens a new tab or window to your full web vault. This is an extra step that some competitors manage to handle directly within the extension itself, which can feel a bit clunky or dated compared to more streamlined experiences. It’s not a deal-breaker, but it’s something to be aware of if you’re used to other password managers.

Mobile Apps: On-the-Go Security

Zoho Vault offers mobile apps for both Android and iOS, providing a consistent experience across platforms. The apps are generally simplified compared to the web application, focusing on core functionalities like managing your passwords and folders, and using the password generator. While you might miss some of the dashboard or audit features present in the web version, the mobile apps still allow you to enable autofill for your mobile browsers and apps, and configure basic settings. Setting them up is usually pretty easy. Keeping Your ZB Portal Secure: The Ultimate Guide to Password Managers

The Autofill Experience: Mostly Smooth Sailing

For logging into websites and applications, Zoho Vault’s autofill capabilities are usually quite effective. It detects login fields and offers to fill in your credentials automatically. The password generator is also easily accessible directly from the extension when you’re signing up for a new service.

One point to keep in mind, as some reviews highlight, is that Zoho Vault’s autofill is primarily focused on login credentials. It might not automatically fill out broader personal information like your name, address, or credit card details on complex web forms as comprehensively as some other password managers do. If you frequently use this feature for more than just logins, it’s worth testing during the free trial.

Password Import and Export

If you’re switching to Zoho Vault from another password manager or even from your browser’s built-in password storage, you’ll be glad to know it generally supports importing passwords. You can usually import data from other password managers or common formats like CSV files. However, one specific limitation noted by users is the inability to import saved passwords directly from Safari. Exporting your passwords is also an option, giving you control over your data if you ever decide to switch again.

Zoho Vault’s Security Stance: What You Need to Know

When it comes to a password manager, security is the absolute priority. So, let’s talk about how Zoho Vault stacks up and what makes it a trustworthy option. Zoho Password Manager: Your Ultimate Guide to Secure Digital Life

Encryption Standards

As we touched on earlier, Zoho Vault uses AES-256 encryption. This is the strongest encryption standard available today and is virtually uncrackable with current technology. Your passwords are encrypted on your device before they ever leave your computer or phone, ensuring that they’re protected during transit and while stored on Zoho’s servers.

Zero-Knowledge Architecture

This is a critical security feature. Zoho Vault operates on a zero-knowledge policy. What this means in plain language is that Zoho, the company, never has access to your master password or the keys needed to decrypt your data. All the encryption and decryption processes happen locally on your device. So, if you forget your master password, even Zoho’s support team can’t recover it for you – which, while inconvenient, is a testament to their zero-knowledge approach. It’s a fundamental aspect that ensures your privacy and security.

Multi-Factor Authentication MFA Options

To protect your Zoho Vault account itself, MFA is highly recommended, and Zoho Vault provides several robust options:

Time-based One-Time Passwords TOTP: Compatible with apps like Google Authenticator or Authy.
Zoho OneAuth: Zoho’s native authenticator app for easy integration.
Physical Security Keys: Support for YubiKey.
Biometrics: Windows Hello and TouchID can be used to unlock your vault.

Implementing MFA adds a significant layer of defense, making it much harder for unauthorized individuals to access your vault, even if they somehow got hold of your master password.

Addressing “Unencrypted User Information”

One review from PCMag mentioned that Zoho Vault “stores some personal information in an unencrypted state”. This is a serious claim that needs context. Based on other reviews and Zoho’s stated zero-knowledge policy for passwords, this likely refers to how certain non-login related personal information like addresses or names for form-filling, if they were stored might be handled, rather than your actual encrypted vault contents. For core passwords and secure notes, the AES-256 encryption and zero-knowledge model are consistently highlighted. It’s always a good practice to be clear on what specific data types are handled how, and for truly sensitive items, ensure they are stored within the core vault’s encrypted fields. Your Ultimate Guide to a Password Manager for Sensitive Text and App Logins

No Reported Breaches for Zoho Vault

As of recent reviews August 2025, there haven’t been any reported breaches specifically for Zoho Vault, thanks to its proven security strategy. This is a strong indicator of its reliability. While a related product, ManageEngine Password Manager Pro, had a CVE Common Vulnerabilities and Exposures reported in 2022, it’s important to differentiate that from Zoho Vault itself, which is a separate cloud-based service. Zoho Vault’s focus on host-proof hosting, where encryption happens in your browser, further mitigates server-side risks.

Who is Zoho Vault Best For?

So, after looking at all its features and how it works, who exactly should consider Zoho Vault for their password management needs?

Small to Medium Businesses SMBs and Teams

This is where Zoho Vault truly shines. Many experts and user reviews consistently point to it as one of the best password managers for business, especially small to medium-sized teams.

Affordable Pricing: Its paid plans are very competitive for teams, making it accessible even for businesses on a tighter budget.
Robust Sharing Features: Granular control over password sharing, user groups, and role-based access is a huge plus for managing team credentials securely.
Admin Controls and Reporting: Features like centralized administration, audit trails, and security reports provide essential oversight for IT managers.
Scalability: Zoho Vault’s tiered plans mean it can grow with your business, offering more advanced features as your team expands.
Emergency Access: The “Break Glass” option is invaluable for business continuity.

If you’re running a business and need a secure, collaborative, and cost-effective way to manage team passwords, Zoho Vault is an excellent choice. Best Password Manager: Your Ultimate Guide to Digital Security (and Yes, Even for Excel Files!)

Existing Zoho Ecosystem Users

If your business or personal workflow already revolves around other Zoho products like Zoho CRM, Mail, or Desk, then integrating Zoho Vault is a no-brainer. The seamless integration means a unified experience and potentially easier management within a single vendor’s ecosystem.

Individuals with Basic Needs Looking for a Strong Free Option

While it’s heavily geared towards businesses, the Zoho password manager free plan is surprisingly robust for individual use.

You get unlimited password storage on unlimited devices.
It includes a password generator and basic autofill.
Strong security with AES-256 encryption and zero-knowledge architecture.
Multi-factor authentication options.

If you’re an individual who just needs a secure place to store and autofill passwords without a lot of advanced personal features like digital legacy or extensive form-filling for personal info beyond logins, the free version of Zoho Vault is a very strong, reliable, and free choice. It’s much more comprehensive than basic browser-based password saving.

However, if you’re a personal user looking for a more streamlined interface specifically designed for individuals, or features like dark web monitoring and more advanced digital legacy options, you might find other providers like NordPass or 1Password a better fit.

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Zoho Vault vs. The Competition

In the crowded market of password managers, Zoho Vault holds its own, especially by carving out a strong niche in the business space. Here’s a quick look at how it stacks up against some popular alternatives:

Against Personal-Focused Managers e.g., LastPass, Bitwarden, NordPass, 1Password: For individual users, competitors like LastPass, Bitwarden, 1Password, and NordPass often offer a more polished and feature-rich personal experience. For instance, NordPass is known for speed and innovative encryption, and includes features like email data breach scanning at an affordable price. 1Password is lauded for its clean interface, digital legacy features though often for business plans and “Travel Mode”. Bitwarden is a favorite among open-source enthusiasts. Zoho Vault’s free plan is excellent, but its paid tiers introduce many business-specific features that might feel “overbearing” or unnecessary for a single user. Its form-filling for personal details isn’t as comprehensive as some competitors.
Against Business-Focused Managers e.g., Keeper Business, 1Password Business: This is where Zoho Vault really shines. It’s consistently listed among the best password managers for teams and small businesses. Its competitive pricing for business plans $0.90-$4.50 per user/month makes it more affordable than many alternatives, while still offering enterprise-grade security, granular sharing, robust audit trails, and role-based access controls. While Keeper Business offers strong file protection, and 1Password Business excels in user experience and travel mode, Zoho Vault often provides a more cost-effective solution with deep business functionalities.
Zoho Vault vs. ManageEngine Password Manager Pro: These are both from Zoho Corp. but serve different needs. Zoho Vault is the cloud-based solution, ideal for those who prefer SaaS and accessibility from anywhere. ManageEngine Password Manager Pro is an on-premises solution for enterprises that require hosting their password management infrastructure internally, often for very large and regulated environments.

In essence, if you’re a business, Zoho Vault offers fantastic value and features. For individual users, especially if you prioritize a simpler, more personal set of tools or specific features like dark web monitoring, exploring alternatives like NordPass might be beneficial. What is YQCA and Why Does Password Security Matter for It?

Getting Started with Zoho Vault

Ready to give Zoho Vault a try? It’s a pretty straightforward process to get your digital life more organized and secure.

Sign Up for an Account: Head over to the Zoho Vault website. You can start with their Free Forever plan or opt for a free 15-day trial of any of their paid plans, no credit card required.
Set Up Your Vault: Once your account is created, you’ll set up your master password. Remember, this is the only password you’ll need to remember, and it’s super important to make it strong and unique! You’ll then be guided through adding your existing passwords. You can do this manually, one by one, or use Zoho Vault’s import feature to transfer data from other password managers or a CSV file.
Install Browser Extensions and Mobile Apps: To get the most out of Zoho Vault, install the browser extension for your primary browsers like the Zoho password manager chrome extension or the Firefox extension. Also, download the Zoho Vault mobile app for your Android or iOS device. These extensions and apps are what allow for convenient autofill and on-the-go access to your passwords.
Enable Multi-Factor Authentication MFA: This is a crucial step for boosting your account’s security. Go into your Zoho Vault settings and enable MFA using one of the available options, like Zoho OneAuth, Google Authenticator, or a physical security key. This adds that vital second layer of protection to your master vault.
Organize and Share for Teams: If you’re using Zoho Vault for a team, start organizing your passwords into folders and set up user groups and sharing permissions. This will help streamline your team’s access and maintain control over sensitive credentials.

And that’s it! With these steps, you’ll be well on your way to a more secure and less frustrating password management experience with Zoho Vault.

Frequently Asked Questions

What is Zoho Vault, and how does it differ from other Zoho products?

Zoho Vault is Zoho’s dedicated online password manager, designed to securely store, manage, and share passwords and other sensitive information. It’s part of the broader Zoho ecosystem, which includes many business applications like CRM, Mail, and Desk. Unlike Zoho ManageEngine Password Manager Pro, which is an on-premises solution for enterprises, Zoho Vault is cloud-based, offering accessibility from anywhere. Unlocking YouTube Security: Your Ultimate Guide to Passwords and Protection

Is Zoho password manager free for personal use?

Yes, Zoho Vault offers a “Free Forever” plan specifically for personal use. This plan provides unlimited password storage, access from unlimited devices, a password generator, basic autofill, a security dashboard, offline access, and supports multi-factor authentication MFA. It’s a very robust free option for individuals with basic password management needs.

How secure is Zoho Vault?

Zoho Vault is highly secure. It uses industry-standard AES-256 encryption to protect your data and operates on a zero-knowledge architecture, meaning only you know your master password, and Zoho cannot access your plain-text data. It also supports various multi-factor authentication methods to further secure your vault. While one review mentioned potential unencrypted personal information for form-filling, core passwords and notes are under strong encryption.

Does Zoho Vault have a Chrome extension, and how does it work?

Yes, Zoho Vault offers browser extensions for popular browsers, including a Zoho password manager chrome extension. These extensions allow for convenient autofilling of login credentials on websites and help you save new passwords automatically. You can also generate strong passwords directly from the extension. However, creating or editing passwords often opens a new tab to the web vault, which some users find a bit less streamlined than other password managers.

Can Zoho Vault be used for teams and businesses?

Absolutely! Zoho Vault is particularly well-suited for small to medium-sized businesses and teams. Its paid plans offer advanced features like secure password sharing with granular access controls, user provisioning and management, audit trails, detailed reports, and emergency access. These features make it an excellent tool for collaborative environments, enhancing security and efficiency for business operations.

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